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Volunteering at TRC

NEW Volunteer Background Check Program effective July 1st, 2015

Dear Towson Rec Council,

Baltimore County has instituted the NEW Volunteer Background Check Program effective July 1st, 2015

PURPOSE:

Baltimore County Government is invested in increasing the safety of participants and families while they are participating in Recreation and Parks activities and programs. This commitment is extending our efforts to include conducting background investigations for all volunteers who participate in Recreation/Nature Council, Therapeutic, PAL, and other County-sponsored recreation programs.

The background investigation will be conducted by a nationally recognized security screening firm, the Southeastern Security Consultants, Inc (SSCI). This screening is a review of each applicant’s criminal history. The results of the screening will determine each volunteer’s eligibility to volunteer in our programs. To protect the privacy of all volunteers in the program, Baltimore County staff will not have access to any information regarding this background screening. SSCI will only provide a list of passed applicants to Recreation and Parks staff.

This program is a preventive measure. It is not meant to take the place of parental involvement and participation. It is meant to work in partnership with parental efforts to ensure that their children and all constituents enjoy programs and activities in a safe environment.

WHO must complete the background investigation:

Board of Recreation and Parks Members

Recreation/Nature Council Board Members

Recreation/Nature Council Chairpersons

Head and Assistant Coaches

Instructors and Assistant Instructors

Volunteers who have care, custody or control of children

Volunteers who have access to confidential information (example: registration forms, financial

PROCESS:

Access the Volunteer Application by going to the following website:

BaltimoreCountyMD.gov/RecreationVolunteers

Use the ACCESS CODE: BCGRec16

Public computer labs are located at the Randallstown Community Center, Sollers Point Multi-Purpose Center, Dundalk Community Centers, and all Baltimore County Public Libraries.

If you are unable to access the internet please obtain the Volunteer Background Application Forms from your community recreation office or Recreation or Nature Council. Once the applications has been submitted in person or on-line, it takes up to 5 business days to receive the results.

If a report comes back with information preventing you from volunteering, SSCI will contact you directly to report the findings and/or request additional information by email or mail.

If you are approved for participation your name will be listed on the County’s website at: BaltimoreCountyMD.gov/RecreationVolunteers

Volunteers must complete this process prior to each program season.

There is no cost to applicants.

Questions about the Background Check process? Please call the office of

Recreation and Parks

Community Outreach Liaison

410-887-5889

 

Volunteer Opportunities within the Towson Recreation Council

TRC is an all-volunteer organization, so a parent volunteer does everything that has to be done!  Please consider getting involved in your son or daughter’s program. 

EXECUTIVE BOARD

TRC President:  Provides overall leadership to the Recreation Council.  Responsible for direct communication with Baltimore County Recreation and Parks, as well as area school leadership regarding facilities usage.  Works closely with the assigned BCRP Community Leader regarding facilities permits, paid personnel, and County rules and regulations.  

TRC Vice President(s):  Two VP share the supervision of seasonal youth programming.  Direct line of succession to the Presidency.

TRC Treasurer:   TRC Executive Board member.  Reviews and approves all program budgets.  Pays TRC Bills.  Approves and sends out all checks to programs.  Provides monthly financial statements to programs.  Arranges outside audits and financial reviews as required by Baltimore County.

Webmaster:  TRC Executive Board Member replacing Board Secretary.  Maintains website, updates and communicates with all TRC members as necessary.  Instructs new program leadership in the use of the website for their program.

Board Member at Large:  Two TRC members with children currently in the program to serve on the Executive Board.  Members at Large are voting members of the Executive Board

INDIVIDUAL PROGRAMS   Below is a general list of positions available within each youth program.  There may be more positions available in some of the larger programs, therefore please contact the individual program chairperson if you are interested in volunteering.

Program Chairperson:  Provides overall leadership for the entire program (ie Girls Soccer, Boys Soccer, Kelly Post Girls Lacrosse, etc).  Communicates with age group (League) coordinators, as well as Travel Program leadership.  Creates budget, ensure timely registration, delegates responsibility to others.  Attends TRC meeting as a voting member of the Council.  Submits expenses to TRC for reimbursement.

Field/Facilities Coordinator:  Creates master grid of field assignments between different programs (i.e. fall football and soccer), as well as teams within each program.  Works with program chairs to fairly distribute available fields.

Head Coach/Assistant Coaches 

Drafts team in preseason (rec level) or selects team at evaluations, conduct practices throughout season, coach games, and communicate w/ program leadership, parents, and referees.  

Referees:  At the recreational level, primarily local high school athletes with extensive experience and training in the given sport.  Referees are paid.  At the travel team level, referees are provided by the travel league but paid by the individual teams.

Travel Team Administrator (one for each team)

Assist coach in collecting payments, documentation (photos, birth certificates), and signed agreements from players’ parents.  Communicate with coordinators on uniforms and other aspects of program.

Uniform Coordinator

Order and manage distribution of uniforms for all teams within program. 

Spirit Wear Coordinator

Choose a few items (sweatshirt, sweatpants, baseball cap, etc.) to be ordered by parents and players.  Distribute flyer via email, collect orders, and distribute when delivered.

Equipment Coordinator

Assess program equipment needs, order equipment, submit invoices for payment, distribute to teams, and collect at season’s end.  

Program Treasurer

Track revenue and expenses for each rec program.  No accounting experience needed, only the ability to use a spreadsheet.